Private Event F.A.Q.s

Photo by Matthew Moore Photography

Photo by Matthew Moore Photography

Rental Rates

Peak Season (April-October)
$500/hour Monday, Wednesday & Thursday

Off-Peak Season (November-March)
$300/hour Monday, Wednesday & Thursday

*Ask about our nonprofit rates!

Frequently Asked Questions

How many guests can PMG accommodate?

Maximum capacity is 75 people.

 

What are the restrictions on rentals?

EFFECTIVE OCTOBER 1, 2016: Due to a growing visitor population, and in order to best fulfill our mission, PMG will no longer book private rentals on weekends (Friday-Sunday). Rentals are still available on Monday, Wednesday and Thursday evenings.

Private events cannot be scheduled on holidays.

Events must be booked six weeks in advance. All events must start at or after 4:00 PM end by 10:00 PM and include time for setup and cleanup . Renters/caterers are required to remove all trash and equipment by the end of the event and certain equipment may be prohibited in order to protect the artwork.

We regret that we cannot host events for minors (under 18 years of age), including children’s birthday parties, proms, and sweet sixteen parties.

We regret that we cannot accommodate informal, mid-day wedding ceremonies.

 

What’s included in the rental fee?

Seventy-five folding chairs, six 3’ x 6’ tables, a coat rack, and outdoor lighting are available for your use. If additional seating or lighting is needed then arrangements can be made through a caterer or rental company of your choice. On-site staff are also present during the event to make sure every aspect runs smoothly.

 

Girl Photography

Photo by Girl Photography

What are the additional costs to the rental fee?

Along with the rental fee, PMG asks for a refundable damage deposit. Depending on the event, the damage deposit is either $500 or $1,000  and is refunded within 14 days of the event barring any deductions.

 

How should I pay my rental fee?

The renter will pay 50% of the total rental fee as a nonrefundable deposit to secure the date. A signed contract and the deposit are due at least six weeks prior to the event date.  The balance and damage deposit are due no less than 15 days prior to the event. Payment can be made by check, payable to “Philadelphia’s Magic Gardens,” or by cash.

 

Do I need a caterer and which one should I use?

Hosts of events with over 40 people who would like refreshments are required to have their event catered. PMG can provide a list of suggested caterers, but clients should not feel limited to the list. Any caterer unfamiliar with the space is required to visit PMG prior to the event. PMG reserves the right to final approval for all vendors. Ask for our “Vendor Recommendation” list of preferred caterers.

 

Can I have a DJ or live band?

DJs and acoustic music are permitted, but live amplified music is not. PMG reserves the right to control the sound level of any live music or sound system that is used within the space, and music must remain at an appropriate level at all times. Music must end by 10:00 PM due to the neighborhood noise ordinance.

 

Can I have a rehearsal for my wedding?

Yes, all rehearsals must be arranged with the PMG staff at least one month in advance and must occur during normal business hours.

 

What is PMG’s alcohol policy?  

Alcoholic beverages are permitted in both our indoor and outdoor facilities, but must be served by a bartender, staffing service, or caterer with liquor liability insurance. Renters must obey Pennsylvania State Liquor Laws.

 

Shannon Collins Photography

Photo by Shannon Collins Photography

Is there parking available?

PMG does not have its own parking facility. Ask for our “Guest Transportation & Hotel Recommendations” list for more information on nearby parking lots and garages. For weddings, many couples choose to rent trolleys or shuttles for their guests to get from to and from their hotel.

 

What if I need to cancel my event?

The 50% deposit is non-refundable, but the balance of the total fee is returned if you cancel up to 15 days prior to the event.

 

Can I have professional photos taken at PMG?

Yes, a professional photo shoot can take place at PMG.  You do not need to rent the space for a photo shoot. Our photoshoot fee is $50/half hour. Any professional photo shoots must be scheduled in advance and must occur during normal business hours.

Photographs taken during a private event are not subject to the $50/half hour fee. Please see our photography policy for more information and request a photo shoot to schedule your shoot.

 

For more information on hosting your private event at PMG, fill out the “Request a Quote” form, or contact us at rental@phillymagicgardens.org with more information on your event.